Convert Word to PDF and keep the layout intact
The point of a PDF is that it looks the same everywhere — so a conversion that shifts your headings or splits a table defeats it. Most layout problems come from fonts, and all of them are preventable.
Extracts text from DOCX and creates a clean PDF locally.
Up to 50 MB per file. Files are processed in your browser.
Full options and FAQs on the Word to PDF page.
Why layouts shift
- Fonts: if the PDF viewer does not have your font, it substitutes one with different spacing.
- Images anchored 'in line with text' reflow differently than floating images.
- Tables near a page bottom can split across pages in one format and not the other.
- Headers and footers with fields (page X of Y) recalculate when pagination changes.
Before you convert
Scroll through the Word document with paragraph marks on and fix anything that is positioned by spaces or empty paragraphs — those are the elements that move. Stick to common fonts (Calibri, Arial, Times New Roman) for anything being sent to strangers, since exotic fonts are the main cause of a reflowed page.
Check the result like a recipient
Open the PDF and page through it end to end: headings in place, no orphaned lines, tables complete, images sharp. Do it in a PDF reader rather than a preview pane — preview renderers cut corners. If a page broke, adjust in Word and convert again; it is always the source document that needs the fix.
Step by step
- 1Tidy the Word file: standard fonts, no space-bar alignment.
- 2Add it to the converter below.
- 3Convert and download the PDF.
- 4Page through the PDF in a real PDF reader.
- 5Fix any shifted element in Word and re-convert.
Frequently asked questions
- Which fonts are safest?
- Calibri, Arial, Times New Roman and Georgia are effectively universal. Anything downloaded from a font site is a risk on the recipient's machine.
- Does it work with .docx from Google Docs?
- Yes — download the Google Doc as .docx first, then convert it here.