How to combine scanned receipts into one PDF
Finance teams want one file, in date order, legible, and small enough for the expenses system to accept. A phone camera roll is none of those things by default. This is the fastest way to bridge the gap without any special software.
JPG, PNG or WebP. Drag and drop, or choose from your device.
Up to 50 MB per file. Files are processed in your browser.
Full options and FAQs on the JPG to PDF page.
Photograph the receipts properly first
- Flat surface, even light, no shadow from your own hand — reprints on thermal paper are hard enough to read as it is.
- Fill the frame with the receipt. Cropping later throws away resolution you already paid for in file size.
- One receipt per photo. Two in a frame halves the effective resolution of each.
- Photograph the total and the date clearly; those are the two fields anyone will actually check.
Order matters more than you think
Most expense policies want receipts in the same order as the lines on the claim form. Getting that right on the first submission is the difference between approval and a week of back-and-forth.
Sort by date, and if you have several from one day, keep them in the order they appear on your claim. Arrange the thumbnails before generating the PDF rather than fixing it afterwards.
Size and legibility
Thirty phone photos can easily exceed 100 MB, and many expense systems cap uploads at 10 MB. Compress the finished PDF rather than the individual photos, and stop as soon as the totals are still readable.
Thermal receipts fade, so if a scan is already marginal, compress it lightly or not at all — an unreadable receipt is a rejected claim.
Step by step
- 1Add all of your receipt photos to the tool below at once.
- 2Drag the thumbnails into date order, matching your claim form.
- 3Choose A4 or Letter so the pages print consistently for the finance team.
- 4Generate the PDF and page through it, checking every total and date is readable.
- 5If the file is over the upload limit, compress it at the medium setting and re-check legibility.
Frequently asked questions
- Can I add a receipt later without redoing everything?
- Yes. Make a one-page PDF from the new photo and merge it into the existing document at the right position.
- Should each receipt be its own page?
- Almost always. Reviewers page through claims, and one receipt per page makes it easy to match each one to a line on the form.
- Are my receipts uploaded anywhere?
- No. The images are read and assembled by your browser on your own device, so nothing is transmitted.